Guide to using the accessibility features
at the Zero Project Conference 2019, in easy language

You can download a Word version of this information here

For this year’s conference,
we have worked together with a partner,
who is an expert for easy language.

With this partner, we have written this guide
about the accessibility features at the conference
in easy language.

This guide should help all participants
understand and use the accessibility features
at the Zero Project Conference.

It says what accessibility feature there are,
and where and how participants can use them.

This year we have some new measures for accessibility.
For example audio-description for videos.
We also try to make some conference sessions
more accessible for participants with intellectual disabilities.

You can use this guide together
with the conference agenda and the conference app.
The guide gives you information
on the accessibility features in each session.

The guide also tells you,
how to contact the conference staff
about additional support.

We will ask participants for feedback
on our accessibility measures.
After the conference we will use this feedback
to improve the accessibility
at the Zero Project Conference.
We will also inform other conference organisers,
how to make their conferences more accessible.

Preparing for the Conference

User guide and video
on accessibility features

You can check the accessibility features
to prepare for the conference.

You can download the Accessibility Guide.

The guide is available as an accessible Word document.

You can find more information
in the section on Accessibility Measures
on the conference website: conference.zeroproject.org.
You can find printed copies of this guide
at the registration desk at the conference.

There is an accessible video
that gives you an overview
of the accessibility features at the conference.

This video is with International Sign Language,
and subtitles.
The video can be found at: https://conference.zeroproject.org/
On the first day of the conference, there will be a session
about all the accessibility features.
This session will be on Wednesday, February 20
from 10:45 to 11:00 a.m. in Room M1.

A guide to the Conference in easy language

There is a guide to the Conference
in easy language.

This guide has 3 parts:1. Practical information in easy language:

  • “How to enter the Zero Project Conference Venue”
  • “How to reach the Conference Venue”
  • “Good to know about the Zero Project Conference”

2. The Accessibility User Guide
3. A Conference overview:
These are summaries of the sessions at the conference.
You can download this guide on the conference website.
It is in the Easy Language section of the website:
https://conference.zeroproject.org/.

Zero Project Report as an accessible PDF

The 2019 Zero Project report is on
Independent Living and Political Participation.

The report is available as an accessible PDF.
You can download the report from the Zero Project website:
www.zeroproject.org.

Agenda for the Zero Project Conference as an accessible PDF

You can download the agenda
for the Zero Project Conference.
You can also download the agenda as an accessible PDF.
Click this link to download the agenda:
conference.zeroproject.org

Getting to the Conference

On the conference website there is a section called:
“How to get to the Conference Venue”.
This section is to help you plan your trip.
It has information on barrier-free transfers
to and from the airport,
barrier-free public transportation
and other important things.

You can find the information here:
https://conference.zeroproject.org/how-to-get-there-easy-language/

Finding your way at the Conference

When you arrive at the conference area,
you have to go through a security check.
After the security check you can go on the building
where the conference is being held.
There is more information in the section:
“How to enter the Zero Project Conference venue”.

You can find this information on the conference website: https://conference.zeroproject.org/how-to-enter-the-conference/.

Tactile Guidance for blind and visually impaired people

The actual conference building is called M-building.
There is a tactile guiding system
on the floors of the M-building.
This guiding system helps you find

  • conference rooms,
  • exhibition areas,
  • catering areas,
  • restrooms and
  • other important spaces.

Large Print Signs and Floor Plans

There will also be large signs around the conference area.
These signs help you find your way.

Speech Codes

There will be speech codes at the conference.
The speech codes give information about the agenda
and the accessible restrooms in an audio format.

How to use the speech codes:

1. First, you have to download the Speech Code app.
You can download the Speech Code app for free
from your app store.
2. You scan the data codes with the Speech Code app.
3. Then you see the text on the screen of your smartphone.
You can also use your phone to read the text aloud.

Barrier-free Restrooms

There are barrier-free restrooms
on the ground floor and on the first floor.
You can find more details on the Floor Plans
and on the conference website.

Individual Support

Volunteers help as buddies at the conference.
They support participants throughout the conference.

If you want a buddy for support,
please ask at the registration desk.
You can also write an e-mail in advance:
office@zeroproject.org

Accessibility features in the Conference sessions

All accessibility features in each conference session
are marked in the agenda “Agenda at a Glance”.

You will get the agenda
with your welcome bag.
You can also download the agenda as PDF
under Conference.zeroproject.org.

You can also find all accessibility features
in the “Zero Project Conference 2019 App”.

You can download the app for free
from your app store.

Live subtitles

The sessions in all 3 conference rooms
will have English subtitles.

The subtitles are shown on large screens
next to the stage.

International Sign

International Sign interpreters will translate
all sessions in the main conference room “M1”
in international sign language.

On request, they will also translate other sessions.

The sign interpreters
will stand on the right,
next to the podium.

You can also see them on screens
in all the conference rooms.

Increasing the volume with a headset

You will find a headset on every seat
in every conference room.

You can use the headset
to hear the speakers on stage more loudly.

We will show the channel you need for this feature
in the conference rooms.

Portable induction loops

A portable induction loop is a device
for people with hearing disabilities.
They can take it with them
to hear their surroundings more clearly.

There are 20 portable induction loops
at the registration desk
that you can borrow.

You will have to hand in
a piece of personal ID as deposit.

You can find the registration desk
at the entrance of the M-building.

Live audio description of videos

All videos that were submitted
to the Zero Project team before the conference
will be available with audio description.

You can listen to the descriptions with headsets.

You will find a headset on every seat
in every conference room.

We will show the channel you need for this feature
in the conference rooms.

The channel will also be announced
at the beginning of each session.

Livestreams with subtitles and International Sign

All sessions from the main conference room
will be streamed on the Zero Project website:
https://zeroproject.org/.

With this feature,
you can take a break from the conference room
and continue to watch all the sessions outside.

The livestream includes subtitles
and International Sign.

Graphic support

Some sessions will have people,
who draw summaries of the presentations.
They will work next to the stage
and summarise everything they have drawn
at the end of the speeches.

The drawings will also be available
online and with additional text
after the conference.

Participation and self-representatives

This year the Zero Project
is trying out new ways
to make some sessions more accessible
for people with intellectual disabilities.
The sessions are marked in the agenda.

The sessions are:

  • Self-representatives influencing policy-making
    On Wednesday 20th, 12 a.m. to 1 p.m. in room M1
  • Supported decision making and personal budget models
    On Wednesday 20th, 1:30 to 2:50 p.m. in room M1
  • Inclusive voter information
    On Thursday 21st, 10:45 to 11:55 a.m. in room M1
  • Supporting the rights of women with disabilities
    Thursday 21st, 1:45 to 2:45 p.m. in room M1
  • Self-representative forum
    On upcoming European Parliament elections (German language)
    On Friday 22nd, 1:50 to 3:20 p.m. in room M2

Videos of the presentations
available before the sessions

There will be videos available online
ahead of the sessions.
The videos help people
to prepare for the sessions
and work out questions beforehand.

The videos have audio and subtitles.

You can find the videos at this link:
https://conference.zeroproject.org/videos-participatory-zerocon19/

Live easy language summaries

There will be a live easy language summaries
for the session “Inclusive voter information”.

The summaries will be available in English
and through the individual headsets
in all conference rooms.

We will show the channel you need
to hear the summaries through your headset
in the conference rooms.
The channel will also be announced
at the beginning of the session.

Graphic support and moderation

Some sessions will have people,
who draw summaries of the presentations.

The graphic supporters and
the speaker of the presentation
will moderate the summary and the discussion
at the end of the session together.

Further support

Please contact us
if you need further support.

We will do our best
to fulfill any further requests.

You can contact us at the conference
at the registration desk.

You will find the registration desk
at the entrance to the M-building.

You can also contact us per email
at office@zeroproject.org.

Your feedback

We are always trying
to make the Zero Project Conference
more accessible and barrier-free.

You can help us with your feedback.

You will get a questionnaire about
all the accessibility features
at the conference.

Please tell us what worked well
and what needs to be improved.