Accessibility at the Zero Project Conference 2020

This is an overview of the measures taken by the Zero Project team to improve the accessibility of the Zero Project Conference. For more information, see our Accessibility User Guide (coming soon). We will be asking all participants for feedback on their experiences of these features after the Conference.

Before the Zero Project Conference

  1. Information on the accessibility of hotels and hotel rooms is provided on the Conference website to help people plan their trip.
  2. Information on accessible public transfer and taxis is provided on the Conference website, including booking information.
  3. Participants can contact the Zero Project team for support in finding accessible rooms or transfers.
  4. Participants with limited mobility can request a transfer between the airport and their hotel, and returning to the airport, free of charge.
  5. An Accessibility User Guide will be developed to provide information about the Conference accessibility features in advance to help participants prepare for the Conference – this will be available online and as an accessible download.
  6. A video with International Sign and captioning will give an overview of the accessibility features at the 2020 Zero Project Conference.
  7. An Easy Language Guide to the Conference has been produced, including easy language translations (Level A2 English) of key Conference information.
  8. Zero Project staff and volunteers at the UN will receive preparatory briefings to support participants.
  9. Throughout the planning of the Conference, awareness raising is carried out with UN security and UN staff about accessibility within the UN.
  10. The 2020 Zero Project report on Education will be available as an accessible PDF (coming February 2020).

During the Zero Project Conference

  1. The accessibility features available in each Conference session will be marked on the agenda (available online and as an accessible PDF) and in the Conference app.
  2. Zero Project team members and student volunteers are available to offer additional support to individual participants
  3. A large print version of the Conference agenda will be available at the registration desk.
  4. Speech codes are available to provide information on the agenda and accessible restrooms at the Conference in an audio format.
  5. Tactile flooring is placed throughout the Conference building to aid navigation to key areas.
  6. Large print signs and floor plans are placed throughout the venue to support navigation.
  7. All sessions in all three Conference rooms have captioning in English.
  8. International Sign interpreters are available in all sessions in the main Conference room, and other selected sessions.
  9. Individual headsets in each conference room offer amplification of speakers on stage.
  10. Portable induction loops will be available from the registration desk.
  11. Instructions on creating an accessible presentation are sent to all presenters, and dedicated Zero Project team members review presentations.
  12. Audio description will be available for all videos submitted to the Zero Project team ahead of the Conference.
  13. Presenters are requested to include captioning in English for all videos shown during presentations.
  14. All sessions in the main conference room (M1) can be viewed remotely via a live webstream, with International Sign and captioning.
  15. The Zero Project offers participatory formats in a number of sessions – preparatory material is available for these sessions, including videos with captioning and audio, and easy language material, to help people prepare for the session.
  16. Graphic facilitation will be available in a number of sessions to provide visual summaries of presentations.