Accessibility at the Zero Project Conference 2019

This is an overview of the measures taken by the Zero Project team to improve the accessibility of the Zero Project Conference. For more information, see our Accessibility User Guide. We will be asking all participants for feedback on their experiences of these features after the Conference.

Before the Zero Project Conference

  1. Information on the accessibility of hotels and hotel rooms is provided on the Conference website to help people plan their trip.
  2. Information on accessible public transfer and taxis is provided on the Conference website, including booking information.
  3. Participants can contact the Zero Project team for support in finding accessible rooms or transfers.
  4. Participants with limited mobility can request a transfer between the airport and their hotel, and returning to the airport, free of charge.
  5. An Accessibility User Guide has been developed to provide information about the Conference accessibility features in advance to help participants prepare for the Conference – this is available online and as an accessible download.
  6. A video with International Sign and captioning will give an overview of the accessibility features at the 2019 Zero Project Conference.
  7. For the first time at the Zero Project Conference, an Easy Language Guide to the Conference has been produced, including easy language translations (Level A2 English) of key Conference information.
  8. Zero Project staff and volunteers at the UN have received preparatory briefings to support participants.
  9. Throughout the planning of the Conference, awareness raising has been carried out with UN security and UN staff about accessibility within the UN.
  10. The 2019 Zero Project report on Independent Living and Political Participation is available as an accessible PDF.

During the Zero Project Conference

  1. The accessibility features available in each Conference session are marked on the agenda and in the Conference app.
  2. Zero Project team members and student volunteers are available to offer additional support to individual participants.
  3. The Zero Project Conference agenda is available as an accessible PDF.
  4. A large print version of the Conference agenda is available at the registration desk.
  5. Speech codes are available to provide information on the agenda and accessible restrooms at the Conference in an audio format.
  6. Tactile flooring is placed throughout Conference building to aid navigation to key areas.
  7. Large print signs and floor plans are placed throughout the venue to support navigation.
  8. All sessions in all three Conference rooms have captioning in English.
  9. International Sign interpreters are available in all sessions in the main Conference room, and other sessions on request.
  10. Individual headsets in each conference room offer amplification of speakers on stage.
  11. Portable induction loops are available from the registration desk.
  12. Instructions on creating an accessible presentation were sent to all presenters, and dedicated Zero Project team members review presentations.
  13. For the first time at the Zero Project Conference, audio description will be available for all videos submitted to the Zero Project team ahead of the Conference.
  14. Presenters were requested to include captioning in English for all videos shown during presentations.
  15. All sessions in the main conference room (M1) can be viewed remotely via a live webstream, with International Sign and captioning.
  16. The Zero Project is working with expert partners to trial participatory formats in a number of sessions for the first time.
  17. Preparatory material is available for the participatory sessions, including videos with captioning and audio, and easy language material, to help people prepare for the session.
  18. Graphic facilitation will be available in a number of sessions to provide visual summaries of presentations.

After the Zero Project Conference

  1. Accessibility of the 2019 Zero Project Conference will be evaluated through feedback from delegates and partners.
  2. Before summer 2019 the Zero Project will publish a discussion paper on accessibility and conference planning.